Edit names in excel mac

X-Labels on Excel for Mac

This makes it possible to define the same name for use on multiple worksheets — as long as the scope for each name is restricted to its particular worksheet. To distinguish between identical names with different scopes in formulas, precede the name with the worksheet name, such as:. A name defined with a workbook level scope is recognized for all worksheets in that workbook. A workbook level name can, therefore, only be used once within a workbook, unlike the sheet level names discussed above. A workbook level scope name is not, however, recognized by any other workbook, so global level names can be repeated in different Excel files.

It is possible to use the same name at both the local sheet level and workbook level because the scope for the two would be different. Such a situation, however, would create a conflict whenever the name was used. To resolve such conflicts, in Excel, names defined for the local worksheet level take precedence over the global workbook level.

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To override the rule of precedence, use the workbook level name in conjunction with a specific sheet-level name such as:. The one exception to overriding precedence is a local worksheet level name that has a scope of sheet 1 of a workbook. Scopes linked to sheet 1 of any workbook cannot be overridden by global level names. Share Pin Email. These instructions apply to Excel , , , , , and Excel for Office Highlight the desired range of cells in the worksheet.


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Press the Enter key on the keyboard. The name is displayed in the Name Box. Naming Rules and Restrictions. Syntax rules to remember when creating or editing names for ranges are as follows:. A name can't contain spaces. The first character of a name must be either a letter, underscore, or backslash. The maximum name length is characters. Cell reference cannot be used as names such as A25 or R1C4.

How to Edit Names Using the Name Manager

To create a name using New Name dialog box:. Click on the Formulas tab of the ribbon. Once completed, click OK to return to the worksheet. Click the Formulas tab of the ribbon.


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Click Close to return to the worksheet. With the Name Manager open:.

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20 tips for Named Ranges in Excel

To delete the name, click on the Delete button above the list window. The Filter button in the Name Manager makes it easy to:. Find names with errors — such as an invalid range. Determine the scope of a name — whether worksheet level or workbook. Sort and filter listed names — defined range names or table names. The filtered list is displayed in the list window in the Name Manager. Local Worksheet Level Scope.

Delete a Named Range

Examples :. Excel is specifically used for creating spreadsheets, basic databases, analyzing data, and even simplifying management. Many spreadsheets can be a challenge to navigate. One way to make your spreadsheets easier to get around is to name the cells. Like other spreadsheet applications, Microsoft Excel documents are based on cells that can be arranged into rows and columns. It is within these cells that data is entered when creating a worksheet for various functions including data management and computations, etc.

Each cell in the spreadsheet has a corresponding name, which is identified by its column letter and row number. For instance, the cell under column A that belongs to row 1 has the default name A1. You will see this in the name box, which is located on the upper left side of the spreadsheet, next to the formula bar. This name can actually be changed however. As mentioned, the default name for each cell in an Excel spreadsheet is based on the relevant column and row.

This is also the case when creating formulas for computations. Another benefit of naming cells is that it is easier for other users to understand. If you are sharing the spreadsheet or workbook with other colleagues or business associates, using cell names that are easy for everyone to identify reduces potential confusion.

How to Create Named Ranges in Excel on PC or Mac: 6 Steps

Naming cells in Excel can be done in two ways. The first is by changing the name directly on the name box and the other one is by defining names under the Formulas menu. The difference is that when naming a cell through the define name feature of the menu you can select its specific scope. This determines where the specific name will be recognized as having the same value, such as in the entire workbook or in a specific spreadsheet only. Changing the name in the name box will automatically determine the workbook as its scope rather than the whole spreadsheet.

Remember that a cell name should not contain any spaces. The uppercase and lowercase letters R and C are also not available as cell names, since they represent column and row. Furthermore, aside from letters, the first character of a cell name can also be a backslash or an underscore. The rest can be a combination of letters, underscores, periods and numbers, which can be up to characters.