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- Technique #1: DIY your Gantt chart.
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Leeds Beckett University Leeds College of Art Liverpool John Moores University London School of Economics. London School of Economics and Political Science Loughborough University Manchester Metropolitan University Newcastle University 7. Northumbria University Nottingham Trent University Oxford Brookes University There are two super fast ways to do this:. The less manual-mumbo-jumbo you have to do to build your graphic, the more you can get done! Getting your Excel information in PowerPoint shapes that you can then fully manipulate is a no-starter for most people….
This is the classic Excel to PowerPoint challenge. How do you quickly update your information without spending hours re-manipulating your objects or having to start all over again? This first technique is a PowerPoint hack that every professional should know, as it makes moving between Excel and PowerPoint almost too easy. This is the fastest way I know of other than the add-in to turn lists of data into Excel, into visual layouts in PowerPoint.
From PowerPoint, navigate to Excel and select the range of data that you want to turn into individual shapes in PowerPoint. Note: This works best for single columns. And immediately notice that you have a Paste Special icon in the lower right-hand corner of your pasted object. Note: The icon below only shows up when you first paste something into PowerPoint. Select the text box on your slide so that you have a solid outline around it , navigate to the Home Tab, open up the Convert to SmartArt dropdown and you want to focus on two options here.
Selecting the Vertical Bullet List option turns your graphic into a vertical column of shapes. In this case, the Vertical Bullet List is perfect for the categories and dates beneath our timeline. Selecting the Organizational Chart turns your list of text into a horizontal column of shapes.
In this case, the Organizational Chart is perfect for the horizontal milestones that we will place on top of our timeline. Next you want to…. Doing so gets all of your Excel data into individual rectangles that you can then work with which is much faster than trying to retype it yourself. Repeat the same process for whatever additional columns of Excel data you need to convert to PowerPoint shapes for your Gantt chart graphic. Again, make sure you choose the correct SmartArt graphic to get your shapes started in the correct position.
If you are really quick, the layout above should take about 12 minutes to pull off.